SUMMARY : Under the general direction of the Purchasing Administrator, performs the duties of accurately handling all p-card accounting functions to ensure the ultimate benefit to each student enrolled.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Maintain compliance with ARS rules and regulations and USFR guidelines pertaining to purchasing cards.
Manage purchasing card program. Reconcile, maintain records, validate purchases, etc.
Maintain a continuous internal program to safeguard against over expenditure of any purchasing card purchases.
Maintain appropriate vendor records, entering vendor information in accounting system, securing W9's.
Greet public, answer phones and respond to inquiries from public, staff and vendors.
Assist with scheduling meetings for purchasing department.
Assist with preparing, placing order, and distribution of purchase order forms to vendors and warehouse.
Assist with revising requisitions approved by Purchasing Administrator.
Provide problem solving services to end users, receiving, and accounting relating to p-cards.
Perform training to end-users on various p-card processes and procedures.
Establish and maintain good rapport with students, employees, community members and vendors.
Maintain a high level of ethical behavior and confidentiality.
Other job related duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High School Diploma or G.E.D.
Obtain and maintain a valid Arizona Identity Verified Prints ( IVP ) Fingerprint Clearance Card (AZ IVP FPCC)
Previous experience in p-card accounting or similar duties.
Prior experience in Government accounting preferred.
Must possess skills including using a computer and related software and office equipment; researching specifications, costs, and descriptions of materials and supplies; preparing and making oral and written presentations; and communication, interpersonal skills as applied to interaction with assigned staff, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
Demonstrate competency in computerliteracy, Word and Excel.
Ability to read and interpret general documents such as spreadsheets, handbooks, and manuals.
Ability to write general correspondence and speak effectively with others.
Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals.
Ability to interpret assortment of instructions furnished in variable forms.
Ability to apply reason to research and solve moderately complex issues with little or no assistance.
The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, employee is frequently required to sit, talk, and hear. The employee occasionally will stand and walk. The employee is occasionally required to reach with hand and arms. Employee will frequently interact with the public and other staff members. Specific vision abilities required by this job include close vision.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
The Dysart Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Dysart Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.